E-Grants
Announcements & Deadlines
Many users have reported an inability to log into E-Grants due to incorrect or outdated email addresses on file in the E-Grants system. To review a complete list of district users and contact information as of September 10th, 2015, please review the following document.
To update incorrect contact information:
- Download E-Grants Security Users Report – September 2015.
- Use Bookmarks, Find function (Ctrl + F), or scroll to district(s) of choice.
- Enter any changes into fillable Comment field.
- Save document and email attachment to: egrantscontacttemp@mt.gov.
Authorized Representatives may also request the removal of users no longer employed by the district at this time. Account information will be updated on a rolling basis and does not affect other OPI programs.
For Questions, Please Contact:
Juli Tenneson, Federal Grant Accountant: 444.3408
Leisa Blanton, Federal Grant Accountant: l 444.4403
Kate Vatter, E-Grants Coordinator: 444.7841
For complete deadline information for all federal and state grants, please see E-Grants Dates & Program Information.
E-Grants Dates & Program Information
Below is a comprehensive list of important dates, deadlines, and reporting procedures for all state and federal grant programs hosted on the E-Grants system. Please note:
- Not all program reporting is conducted on the E-Grants system; for reports submitted elsewhere, a link has been provided.
- To contact a program specialist directly regarding a specific grant program, please select the Contact button at the top of your screen. A list of contacts by program will appear. The list is also available HERE.
- All E-Grants applications require a final financial report: the Final Expenditure Report.
Please review the Payment System User Guide for more information.
Information may be subject to change.
| Name | Application Available | Last Day to Submit Original Applications | Reporting Procedures | Due Date | Location of Reporting |
|---|---|---|---|---|---|
| 21st Century Competitive | Feb 17 | April 14 | Mid-year reporting in Out of School Time Leadership Management System OSTLMS | First Monday in Feb | Out of School-Time Leadership Management System (OSTLMS) |
| 21st Century Continuing | Feb 17 | May 30 | |||
Same reporting requirements for both Competitive & Continuing applications |
Launched Teacher Surveys for 30 plus day students OSTLMS | First Monday in May | OSTLMS | ||
| Year End Report | Third Monday of June | OSTLMS | |||
| Name | Application Available | Last Day to Submit Original Applications | Reporting Procedures | Due Date | Location of Reporting |
| ABLE Extension | May 15 | June 15 | No program report. | ||
| ACT Plus Writing | April 7 | May 30 | No program report. | ||
| Carl Perkins | May 15 | Dec 15 | "End-of-Year Report" included in successive FY E-Grant application. | Report is due when following FY application is submitted. Application will not be approved until report tabs are completed. | E-Grants |
| Name | Application Available | Last Day to Submit Original Applications | Reporting Procedures | Due Date | Location of Reporting |
| ESEA Consolidated* | May 1 | Sept 15
*Note: |
See details for individual Title program reports (below). | ||
| Title I | Final Program Report-only for districts serving eligible private school students | June 30 | Districts notified by email/mail | ||
| Title II-A | Final Program Report | Nov 10 | E-Grants | ||
| Title III | Title III English Language Acquisition Report | June 30 | Key Survey (link emailed to districts by program staff) | ||
| Title VI-B | Final Program Report | Nov 10 | E-Grants | ||
| Name | Application Available | Last Day to Submit Original Applications | Reporting Procedures | Due Date | Location of Reporting |
| Gifted & Talented | May 1 | Sept 30 | Final Program Report | August 10 | E-Grants |
| Title II-A: SLA | May 1 | Final Program Report | Nov 10 | E-Grants | |
| IDEA Consolidated | July 1 | ||||
| IDEA B: CSPD | Aug 1 | Oct 1 | Final Program Report | Nov 10 | E-Grants |
| IDEA D: RTI | Sept 1 | Nov 1 | Final Program Report | Nov 10 | E-Grants |
| Title X: Homeless | May 15 | Aug 20 | No program report. | ||
| Title I-D, Subpart 1: N&D | May 1 | Sept 30 | Final Program Report (CSPR Data) | Aug 10 | Title I-D |
| Title I-D, Subpart 2: N&D | May 1 | Sept 30 | Final Program Report (CSPR Data) | Aug 10 | Title I-D |
| Name | Application Available | Last Day to Submit Original Applications |
|---|---|---|
| CSPD Program Report | Aug 1 | Nov 10 |
| RTI Program Report | Sept 1 | Nov 10 |
| Gifted & Talented Program Report | May 15 | |
| Title II-A: SLA Program Report | May 15 | |
| Title II-A Program Report | May 15 | Nov 10 |
| Title VI-B Program Report | May 15 | Nov 10 |
| Name | Application Available | Last Day to Submit Original Applications |
|---|---|---|
| Gifted & Talented Program Report | March 1 | March 31 |
| Name | Application Available | Last Day to Submit Original Applications | Program Reporting Procedures | Due Date | Location of Reporting |
|---|---|---|---|---|---|
| SIG Tier III | August 1 | Rolling | No program report. Annual evaluation will be completed by Title I staff | ||
| Striving Readers | No program report. External evaluation is conducted by a contractor and turned into the Department of Education. | ||||
| Math Science Partnership | State Program Report | Nov 10 | E-Grants | ||
E-Grants Easy Tour
The Montana Office of Public Instruction (OPI) will be hosting free regional E-Grants system application workshops this summer! The E-Grants Easy Tour workshops are an opportunity for district staff responsible for completing all or portions of the E-Grants applications to gather and work on the 2015-2016 grant applications with OPI representatives present to assist. In addition to the E-Grants Coordinator, there will be staff available for questions related to Title I-A Basic, Title I-A Schoolwide, McKinney-Vento Homeless, IDEA Part B and IDEA Preschool. We strongly encourage all superintendents, business managers, and/or federal grant program coordinators to attend!
The E-Grants Easy Tour 2015-2016 Application Workshops have been scheduled for the following dates and locations:
- July 14th: Belgrade Belgrade High School, 303 North Hoffman Street
- July 15th: Helena Helena High School, 1300 Billings Avenue
- July 16th: Kalispell Glacier High School, 375 Wolfpack Way
- July 21st: Glendive Glendive High School, 900 North Merrill Avenue
- August 13th: East Helena East Valley Middle School, Room 111, 400 Kalispell Avenue North
Users will notice the list of workshop dates is considerably shorter than those of years past. This is due to limited available staff resources, and as we realize how much users rely on the workshops for support with grant applications, we will be offering considerable online resources (a recorded training, webinar, and ancillary materials). Next year we plan to host workshops in the regions we were not able to reach this year.
Districts should be able to complete most, if not all, of the applications during the workshops. All workshops this year will be held in computer labs; you may bring a personal laptop if desired but please be advised that wireless internet may not be available in all locations.
There is no registration required; please simply attend whichever workshop best fits your schedule!
Additionally, please view the document at this link for a list of the information needed to complete each respective E-Grants application:
Information Required for E-Grants Workshops
If you have questions or concerns regarding the E-Grants Easy Tour, please email or call Kate Vatter at kvatter@mt.gov or 406.444.7841.
We hope to see you there!
Grants Managed
The OPI has the following grants currently available through E-Grants:
- 21st Century
- Carl Perkins
- ESEA / NCLB Consolidated
- Title I A – Improving the Academic Achievement of the Disadvantaged (Basic)
- Title I A – Schoolwide
- Title II A – Improving Teacher Quality
- Title III – English Language Acquisition
- Title VI B – Rural and Low Income Schools (RLIS)
- IDEA Consolidated
- Individuals with Disabilities Education Act Part B (IDEA Part B)
- Individuals with Disabilities Education Act Preschool (IDEA Preschool)
- Gifted and Talented State Grant
- Montana Striving Readers Project (MSRP)
- Regional CSPD
- Title I Part C Migrant
- Title I SIG Tier III
- Title X Part C - McKinney-Vento Education for Homeless Children and Youth Program
Coming to E-Grants in FY2014…
- Adult Basic Literacy Education (ABLE) Extension
- Title ID - Neglected & Delinquent
- Montana Mathematics Science Partnership
- ACT+ Writing Supplement
Training Material.....
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Competitive Grant Reader Instructions
The following E-Grants User Guides are under construction. Please refer to the individual page instructions for assistance. Due to recent changes in the E-Grants system, previous User Guides should not be used for reference.
- ESEA-NCLB User Guide
- 21st Century User Guide
Video-On-Demand Chapters for E-Grants:
Navigate the E-Grants System:
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Viewing Tips!
All Users:
Minimum screen resolution to run the Training Videos is 1024 x 768
Check your Screen ResolutionAll Movies require Adobe Flash 8 player. Most Web browsers have it built-in.
Get Adobe Flash Player
Setting your computer monitor's resolution (Windows):
- Right-Click anywhere on your desktop.
- Select the Properties command
- Select the Settings Tab
- Move the Screen Resolution sliding control to at least 1024 X 768
- Click OK
- The screen will go blank momentarily. A confirmation dialog box will appear, click OK.
Internet Explorer 7 and FireFox Users:
Pressing the F11 Key on your keyboard will hide your Web browser's menu bars for more viewing area. Pressing F11 again returns the menu bar.
E-Grants Accounts and Passwords.....
NEW E-Grants Log-in Instructions
All users must complete the E-Grants Security Formto request an account allowing access to the E-Grants system.
Please note that any users who are not the Authorized Representative and Business Manager must request Data Entry rights to any new applications and/or program reports. To request Data Entry rights, please complete the security form by selecting the appropriate applications/reports.
To request access to multiple district applications, all districts may be listed on a single form and submitted.
Please email all completed forms to E-Grants security staff at egrants@mt.gov.
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