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School Coordinators

Below is some information assembled for schools that have been selected to participate in the 2015 administration of the National Assessment of Educational Progress (NAEP). Montana's NAEP 2016 assessment window is January 25th to March 4th, 2016.

During state NAEP years, School Coordinators spend approximately 20 hours liaising the NAEP
assessment with federal NAEP Field Representatives. The timeline below provides an opportunity to look at the NAEP coordination activities throughout the school year.

School Coordinators are familiar with and knowledgeable about how their students participate in
statewide assessments. They are able to provide federal NAEP Field Representatives with student demographic information and with student testing accommodation needs and considerations. School Coordinators also are able to inform students' parents/guardians about the assessment and work with their school staff to ensure a high rate of student participation in the assessment. Parents must be notified of their student's selection prior to the assessment, typically in January.

The NAEP Digital Based Assessments (DBA) pilot tests will require two sequential sessions of
approximately 25 students each for about 120 minutes (including transition time and
instructions). Each student is assessed in only one subject. Students do not need to do any
preparation for the assessment. They will not know in advance which subject they will be given.

If you have other questions or concerns about NAEP, please send me an e-mail
at, or phone 406.444.3450.

Completing Preassessment Activities for NAEP 2016

Thank you for your support of the National Assessment of Educational Progress (NAEP) for 2016. We look forward to working with you to make NAEP a positive experience at your school. For the upcoming assessments, MyNAEP ( will serve as your primary resource to prepare for the assessment. If you need assistance before then, contact the NAEP help desk at 1.800.283.NAEP (6237), or by email at

  • On December 7, 2015, the first four sections of Prepare for Assessment on MyNAEP will be available to schools.
  • On January 4, 2016, the remaining four sections of Prepare for Assessment on MyNAEP will be available to schools.
  • Approximately 1 week before your assessment, the Support Assessment Activities section will be available to schools.

Starting September 1, 2015 Schools will have access to MyNAEP (

Register on MyNAEP
The designated NAEP School Coordinator registers on the MyNAEP website ( The MyNAEP is a restricted-use website that contains information on the National Assessment of Educational Progress (NAEP). The site serves as a platform for a designated NAEP School Coordinator to liaise with federal NAEP Field Staff in preparation for the assessment. This site is designed and maintained by Westat.

  • Create an account
  • Accept the MyNAEP Confidentiality Agreement
  • Register additional schools (if applicable)

Provide School Information
The NAEP School Coordinator confirms the school contact information and provides school information within the MyNAEP website.

  • Verify the following information:
    • School name and address
    • Shipping address
    • Principal contact information
    • School coordinator contact information
  • Provide the following information:
    • Student enrollment
    • Date school adjourns for winter break in December
    • Date school returns from winter break in January
    • Date for the last day of school

Review and Verify List of Students Select for NAEP

Complete SD/ELL Student Information

To review your Montana's Inclusion Policies and other inclusion resources, select the links below.

Notify Parents/Guardians
By law, the parents/guardians of the students selected for NAEP must be notified in writing before the assessments can take place. In this section, you will confirm parents/guardians of the students selected for NAEP have been notified about the assessment. Notify parents/guardians as soon as possible using the Parent/Guardian Notification Letter on the MyNAEP site. Verify parent/guardian notification on MyNAEP, including notification of parents of newly sampled students, if applicable.

Manage Questionnaires

Identify Newly Enrolled Students

In this section, students currently enrolled in the selected grade who were not included on the original list of students submitted to NAEP in the fall will be identified.

Plan for Assessment Day
In this section, you will provide information to help the NAEP team plan for assessments at your school.

Encourage Participation
In this section, you will review strategies that can help motivate students to participate on NAEP.

Support Assessment Activities
Complete 1 week before assessment day.
In this section, you access material for notifying students and faculty about the NAEP assessment.

  • Print Student Appointment Cards to distribute to students to notify them of the date, time, and location of the assessment.
  • Print the Teacher Notification Letter and distribute to all teachers. This letter provides the date, time, and location for each assessment session.
  • Print the Listing of Sampled Students and Measure Up newsletter and distribute them, along
    with the Teacher Notification Letter, to all teachers for the sampled grade.

If you have other questions or concerns about the NAEP cycle, your role in the process, your assessment date, or would like to find out more about NAEP itself, please send me an e-mail at, or phone 406.444.3450.