At your service...

TEAMS is at your service.
Contact us via email or call us in-state toll-free between 9:00am and 5:00pm MT at 1:888.231:9393, Local 406.444.3095

MAIN CONTACTS

  • Danielle Murphy, School Staffing/TEAMS Project Manager, 406.444.1625
  • Shannon Koenig, Educator Licensure Unit Manager (MSEIS), 406.444.3150
  • Vacant, Accreditation Specialist (TEAMS), 406.444.4436
  • Jamey Ereth, GEMS Project Manager, 406.444.4409
  • Madalyn Quinlan, Chief of Staff, 406.444.3168

Send email to: OPITEAMS@mt.gov

Questions or concerns about this webpage?
Please contact the OPI Help Desk at opihelpdesk@mt.gov or 406.444.0087

 

School Staffing Project/TEAMS

Since 2010, OPI has made significant strides in developing Montana’s statewide longitudinal data system for K‐12 education. Our efforts are focused on making reliable data and timely information more readily accessible to educators and the public, with the goal of promoting successful outcomes for students in Montana’s K‐12 schools.

The School Staffing Project is an integral component of the K-12 Data System being developed in Montana. The project integrates with GEMS, Montana’s data warehouse for K‐12 education.

The School Staffing Project includes:
Montana State Educator Information System (MSEIS)
The new system was implemented in 2013: The system automates and improves many tasks related to licensing of educators. School district personnel will have greater electronic access to the educator licensure system, including a feature for school administrators to inform licensure staff when schools are trying to hire someone with a pending licensure application.

Assignment of School Employee Identifiers (SEIDs)
Montana school districts will begin reporting salary and benefit information for each school employee for the 2012‐13 school year. As part of the set‐up for this collection, districts will submit requests in TEAMS to generate unique identifiers for school district employees.

TEAMS ‐ Terms of Employment, Accreditation, and Master Schedule
These collections will fulfill a number of new and anticipated reporting requirements in addition to replacing the previous Annual Data Collection (ADC). In the Terms of Employment collection, districts will report information on the employment status of each employee of the district, including position code, FTE portion, base salary, employment start and end dates, total annual days and hours, Full‐time/Part‐time status, and permanent/temporary status. The Accreditation component will include questions regarding compliance with the Montana School Accreditation Standards.  The “Master Schedule” part of TEAMS includes the Teacher-Class data collection, which contains information on course catalog, and teaching assignments at the class level.

K‐12 Course Codes and Mapping Tool
Beginning in 2013-14, schools/districts will submit course information using new standardized K‐12 Course Codes and then link courses to the teachers assigned to these courses. As Montana continues to build its statewide longitudinal data system for P‐20 education, it is increasingly important to use a standardized system for reporting school programs and course offerings. A standardized code list will facilitate longitudinal information about students’ coursework and enable exchange of meaningful records as students transfer from one school to another, or to postsecondary education. OPI adapted the course coding system developed by the National Center for Education Statistics (NCES).

School Employee Salary and Benefit (“Compensation”) Information
Beginning in the fall of 2013, OPI will collect salary and benefit information for each school employee. Districts will upload or enter actual expenditure information, by employee (SEID), for salaries and benefits using a standard set of expenditure codes. The MAEFAIRS school finance data system will be used to collect this financial data.  

OPI Contacts
If you have questions or comments about these projects and developments, please contact one of the following individuals:
Danielle Murphy, School Staffing/TEAMS Project Manager, 406.444.1625
Shannon Koenig, Educator Licensure Unit Manager (MSEIS), 406.444.3150
Vacant, Accreditation Specialist (TEAMS), 406.444.4436
Jamey Ereth, GEMS Project Manager, 406.444.4409
Madalyn Quinlan, Chief of Staff, 406.444.3168

Send email to: OPITEAMS@mt.gov

Additional Resources:

In 2007, the National Center for Education Statistics (NCES) within the US Department of Education released the Secondary Course Classification System: School Codes for Exchange of Data. In 2011, the USED released the Prior-to-Secondary School Course Classification System.

TEAMS Help

TEAMSEverything you need in order to prepare for and complete the data collection process through the Terms of Employment, Accreditation and Master Schedule (TEAMS) system can be found here.

The following icons are used throughout this help page to aid organizations in quickly identifying information specific to them.

Legend
accreditated schools Public schools and nonpublic accredited schools
state-funded schools State-funded schools
Special Ed coops Special education cooperatives
Residential treatment facilities Residential treatment facilities

 

Important Information accreditated schools state funded schools special ed coops residential treatment facilities
PDF TEAMS User Manual and Reference Guide Document
PDF TEAMS Data Checklist Document
MP4 Module Relationships 3:22
MP4 Working with Multiple Roles in TEAMS 1:31
MP4 Import .CSV Files into Excel 1:46
PDF Using the MT Edition for the TEAMS Extract Document
PDF CTE Help Guide Document

 

SEID    accreditated schools state funded schools special ed coops residential treatment facilities
MP4 SEID: Introduction 1:46
MP4 SEID: Role Access 0:40
MP4 SEID: Data Link 0:22
MP4 SEID: Step 1 2:23
MP4 SEID: Step 2 1:05
MP4 SEID: Step 3 0:24
MP4 SEID: Where Do I Go Next? 0:28
         
Terms of Employment (TOE)   accreditated schools state funded schools special ed coops residential treatment facilities
 
MP4 TOE: Introduction 0:58
MP4 TOE: Role Access 0:25
MP4 TOE: Data Link 0:37
MP4 TOE: TOE Record or Contractor Record, Which Do I Make? 1:06
MP4 TOE: Step 1 0:32
MP4 TOE: Step 2 0:34
MP4 TOE: Step 2: Method 1 1:06
MP4 TOE: Step 2: Method 2 0:38
MP4 TOE: Step 2: Method 3 0:40
MP4 TOE: Step 3 1:17
MP4 TOE: Steps 4 & 5 0:30
MP4 TOE: Steps 6 & 7 0:30
MP4 TOE: Where Do I Go Next? 0:32
  How to Record Special Employment Situations
MP4 TOE: Athletic Directors, Bus Mechanics, Directors of the 21st Century Grant, Driver’s Ed Instructors 1:08
MP4 TOE: Employed in Both Elementary and High School District & “Extra Duty“ Assignments 1:50
MP4 TOE: Educators with Stipends, Election Judges, Terminated Employees, but Still Receiving Benefits, Special Education Cooperative Employees 1:19
MP4 TOE: Student Workers, Substitute Nonteachers, Teachers on Special Assignment, Ticket Takers & Line Judges 1:00
  TOE Field Definitions 
MP4 Fiscal Year, Legal Entity Code, School Code 1:50
MP4 SEID, Position Code 0:54
MP4 Employment Status Code, Base Salary  1:00
MP4 Employment Start/End Date, Employment Hours/Year, Employment Days, Employment Hours Code  0:59
MP4 Employment FTE 1:05
MP4 Itinerant Employee Flag 0:36
       
Contractor Screen        accreditated schools state funded schools special ed coops
 
MP4 Contractor: Introduction 0:42
MP4 Contractor: TOE Record vs. Contractor Record, Which do I Make? 1:06
MP4 Contractor:  Role Access 0:30
MP4 Contractor:  Data Links 0:12
MP4 Contractor:  Step 1 0:15
MP4 Contractor:  Step 2 2:11
MP4 Contractor:  Step 3 0:11
MP4 Contractor:  Where Do I Go Next? 0:20
         
Professional Licensure Screen      accreditated schools state funded schools special ed coops residential treatment facilities
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Policy Screen           accreditated schools state funded schools
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Recruitment Screen        accreditated schools state funded schools special ed coops
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Special Education Screen       accreditated schools state funded schools special ed coops residential treatment facilities
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Alternative Education Screen        accreditated schools
MP4 Alternative Education: Introduction 0:26
MP4 Alternative Education: What an Alternative Education Program IS and IS NOT 1:40
MP4 Alternative Education: Role Access 0:34
MP4 Alternative Education: Data Links 0:19
MP4 Alternative Education: Steps 1 & 2 0:56
MP4 Alternative Education: Step 3 0:34
MP4 Alternative Education: Step 4 1:06
MP4 Alternative Education: Step 5 1:11
MP4 Alternative Education: Step 6 0:39
MP4 Alternative Education: Where Do I Go Next? 0:18
     
Indian Education (District) Screen         accreditated schools state funded schools
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Distance Learning Screen      accreditated schools
MP4 Distance Learning: Introduction 0:32
MP4 Distance Learning: Role Access 0:28
MP4 Distance Learning: Data Links 0:15
MP4 Distance Learning: Steps 1 & 2 0:57
MP4 Distance Learning: Step 3 2:01
MP4 Distance Learning: Where Do I Go Next? 0:13
       
Coordinator Screen      accreditated schools state funded schools residential treatment facilities
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Dual Enrollment Screen accreditated schools
MP4 Dual Enrollment: Introduction 0:49
MP4 Dual Enrollment: Roles with Access 0:29
MP4 Dual Enrollment: Data Links 0:20
MP4 Dual Enrollment: Steps 1& 2 1:30
MP4 Dual Enrollment: Step 3 1:39
MP4 Dual Enrollment: Where Do I Go Next? 0.14
         
Internship Screen accreditated schools state funded schools special ed coops residential treatment facilities
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Instructional Paraprofessional Screen          accreditated schools state funded schools residential treatment facilities
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Off-Site Location Screen       accreditated schools
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Teacher-Class        accreditated schools state funded schools residential treatment facilities
MP4 Teacher-Class: Introduction 1:09
MP4 Teacher-Class: Not your old ADC 1:48
MP4 Teacher-Class: Role Access 0:36
MP4 Teacher-Class: Data Links  0:32
MP4 Teacher-Class: Course Codes 0:46
MP4 Teacher-Class: Classes NOT to report 1:06
MP4 Teacher-Class: Step 1 0:17
MP4 Teacher-Class: Step 2 0:32
MP4 Teacher-Class: Step 2: Method 1 0:56
MP4 Teacher-Class: Step 2: Method 2 0:34
MP4 Teacher-Class: Step 2: Method 3 1:03
MP4 Teacher-Class: Steps 3-7  1:11
MP4 Teacher-Class: Where Do I Go Next? 0:27
  How to Record Special Class Situations
MP4 Alternative Education &  Classes Offered, but No Students Enrolled 1:08
MP4 Classes that Alternate Years  & Combination Grade Classes 1:24
MP4 Distance Learning Classes  1:14
MP4 Dual Enrollment Classes 0:41
MP4 Elementary Specials, Prekindergarten & Second Semester Classes 1:20
MP4 Special Education Classes 2:26
MP4 Structured Recess 1:05
MP4 Instructional Paraprofessional for Class Overload 0:54
  Teacher-Class Field Definitions 
MP4 Fiscal Year, Location Legal Entity Code & Location School Code 1:02
MP4 Owner Legal Entity Code, Owner School Code  & SEID 1:01
MP4 Course Code, Teacher of Record & Section Code 1:02
MP4 Session Type 1:59
MP4 Session Number & Support Staff Type 1:12
MP4 Co-Teacher Type Code 1:08
MP4 Instructional Para Type Code 1:00
MP4 Academic Level Code 1:56
MP4 Credit Amount, District Course Name, District Course Number, Class Start/End Date 0:53
MP4 Class Minutes/Year, Dual Enrollment 0:56
MP4 Course Sequence, Course Sequence Total, Grade Low, Grade High, Class Enrollment 1:04
MP4 Distance Learning & Alternative Education Program 1:21
 
 
HQT Screen accreditated schools state funded schools residential treatment facilities
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PI/PIR Hours Screen     accreditated schools state funded schools
 
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Indian Education (School) Screen     accreditated schools state funded schools
 
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Submit Screen     accreditated schools state funded schools special ed coops residential treatment facilities

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